The application provides the flexibility to model your data. At its core, the data model for the DMS solution encompasses several fundamental components such as entities, metadata, user roles, and workflows. An entity serves as the primary structure where each document is uniquely identified, typically by a document type, and associated attributes such as document type, document type code, document expiration type, supplier type, supplier type code, and document status. This identification facilitates streamlined retrieval and management processes.
Metadata plays a critical role within this model, enhancing the discoverability and categorization of documents, User roles and access control are important to maintain the integrity and security of the documents within the DMS. The data model must incorporate user profiles that define access rights and responsibilities.
Furthermore, these data models facilitate seamless workflows for document review and approval. You can automate document-centric processes to enhance document efficiency by integrating workflow management into the DMS data model.
To conclude the data model for DMS within the context of Master Data Management is essential for effective information governance. By focusing on document entities, metadata, user access controls, and workflow automation, organizations can ensure that their document management practices are not only efficient but also aligned with their broader data management strategies. This synergy ultimately contributes to enhanced operational efficiency, informed decision-making, and sustained regulatory compliance.
The following table lists the data models that an administrator /merchant can use to model the data.
| Offerings | Description |
|---|---|
| Thing Domain Data Model | Allows you to define new attributes and map attributes. |
| Digital Asset Domain Data Model | Allows you to define the structure of data, list of attributes or relationships and metadata for the elements such as data types for Digital Asset domain. |
| Reference Data Domain Model | Allows you to define and manage the Reference Data definitions and mappings of attribute properties across all domains mastered in the application. |
| Taxonomy & Classifications | Allows you to define and manage various types of taxonomies. |
| Data Governance & Rules | Allows you to define the policies to govern business process, validate or compute data, dependencies, and so on. |
| Role & User Authorizations | Allows you to maintain reference data. It allows you to search for reference data and edit as per the requirement. Based on the business requirement, this offering can be made accessible to different roles. |