An Archived Document in applications refers to a document that has been moved from one folder to another for reference. When you re-upload an identical document, the older document will automatically be moved to the Archived Documents section in the relationships.
Consider that you wish to re-upload the expired Letter of Guarantee (LOG) document in the application.
To re-upload the expired document:
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On the navigation menu, click Search Suppliers.
Result: The Search page is displayed.
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On the Search page, click Type Filter, select either Plant or Supplier, and click Save.
Result: The Search page is displayed according to the selected filter.
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Click on the Supplier link.
Result: The Entity Manage page is displayed.
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Select Documents form Assets drop-down.
Result: The Documents Assets page is displayed.
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Select Add or Upload & Add from the More Actions drop-down menu to re-upload an expired document.
- If Add is selected, the Add Relationship dialog is displayed. Select the document from the Add Relationship tab and click Save.
Result: The Add Relationship page is displayed.
- Select the document and click Save.
Result: A confirmation message Relationships saved is displayed and the grid displays the new upload document.
Or
- If Upload & Add is selected, the Upload & Add Document page is displayed. You can drag and drop the file or click the Upload File button to select the file from your system.
Result: A confirmation message ‘Assets(s) upload and linked successfully’ is displayed.
Also, you can perform any of the following:
- Click Finish & Close to go to Documents Assets page.
- Click Show task details to go to the Entity Manage page.
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Click the Refresh icon.
Result: The older document will automatically be moved to the Archived Documents relationships.
To view the archived documents,
- Click on Assets > Archived Documents dropdown.
Or - Click the Summary tab > Assets widget. Click on the Archived Documents link.
Result: The Archived Documents page displays the list of the documents.
